Privacy Policy

This privacy policy is applicable for all business belonging to ITvisors Holding B.V., ITvisors B.V., ITvisors ECM B.V. and Matchfirst B.V (hereafter called ITvisors)

At ITvisors, we respect the privacy needs of our (potential and former) clients, business partner, employees, solicitors,  subcontractors, website and event visitors. This Privacy Policy aims to provide you with information about how we collect personal data for ITvisors, and how we use, store or share that personal data. As service provider, we place the utmost importance in security and trust. That’s why it is important to us that you understand how we handle your personal data.

We would also like to remind you of the rights you have and the ways in which you can control what happens to your personal data you provide to us through the use of our website. We assigned a Data Protection Officer who ensures a consistent, uniform and high level of data protection throughout the ITvisors organization and ascertain that ITvisors acts in compliance with the applicable EU Data Protection Regulation (EU) 2016/679 as well as the applicable Netherlands data protection laws.

If you have any questions regarding our Privacy Policy, please feel free to contact our Data Protection Officer.

ITvisors
Havenweg 24, Vianen | Office 2-5
Postbus 132, 3454 ZK De Meern
31 (0)40 263 12 40
info@itvisors.com
NL-Vianen

About ITvisors

ITvisors, registered on Havenweg 24, Vianen, the Netherlands, is an IT and business consultancy providers in the Netherlands.

Why do we collect personal data:

1. In the context of an application: the assessment of the suitability of the applicant for a position within ITvisors.
2. In the context of an employment contract: the organization and management of personnel and salary administration, pension, mobility, absenteeism and facility management.
3. In the context of personal development: training, education, assessment and career counseling.
4. In the context of contact with relations: making clear and maintaining contact with (potential) business relations.
5. In the context of agreements with clients: the preparation, realization, execution and termination of agreements with clients for the deployment of employees and self-employed / employees in salaried employment via ITvisors.
6. In the framework of agreements with suppliers / business partners: the preparation, realization, execution and termination of agreements. For example for the benefit of cooperation or the provision of external candidates (self-employed or employees in paid employment) to ITvisors or via ITvisors to its clients.
7. Within the framework of communication: making offers for and / or providing and exchanging information about and for the services and other activities of ITvisors.
8. In the context of the security of ITvisors: registering persons present (employees in paid employment, self-employed, employees of suppliers and visitors).
9. In the context of the execution of work at clients, ITvisors also processes personal data in the role of ‘processor’: in that case, ITvisors processes the personal data in accordance with the objectives described by the client.

What personal data do we collect?

ITvisors collects, processes and administers personal data of job applicants, employees and former employees, self-employed persons/paid employees deployed through ITvisors and (potential) business connections. Business contracts are for example: clients, suppliers and subcontractors that provide services or execute assignments (processors) for or on behalf of ITvisors and government agencies. The data that we collect depends on your relationship with ITvisors or from the service within ITvisors that you use.

Job applicants (including unsuccessful applicants)

• Name, address, city, date of birth, phone number and email address
• Curriculum vitae (cv)
• Result online assessment
• References and testimonials

Employees, former employees and self-employed persons/paid employees deployed through ITvisors

• Name, address, city, date of birth, phone number and email address
• Curriculum vitae (cv), including photographs
• Result online assessment
• References and testimonials
• Data required for the employee, payroll and absence records
• Data regarding mobility (lease car or alternative transport)
• Data about training courses or practical training completed or to be completed
• Data regarding the performance of the employee
• Data on the position and/or the termination thereof
• Other data the processing of which is necessary for the purposes mentioned above or required or necessary pursuant to a statutory provision

Visitors to ITvisors

• Name
• Where applicable: company name

(Potential) business connections

• Company name and address
• Name, email address and/or telephone number of the contact person
• Social media identifications
• Job title

When ITvisors acts as processor: personal data that are processed for the execution of work (projects and/or management) at clients as described in the contracts with the clients.

Use of cookies

We do not use cookies as part of our own websites. We might use various third party cookies to report usage statistics of the website.

Sharing and transfer of personal data

In principle, we do not share your personal data with third parties.  In a number of cases, ITvisors will supply your personal data (where necessary) to business connections. We only share your personal data with these third parties in accordance with the purposes you have been informed about. Furthermore, we may share your personal data with the government, law enforcement agencies and/or supervisory bodies if required by law

How we secure the collected data

As a IT service provider we keep security of our data in high regard. This is no different for the personal data of our clients or website visitors. To that end, we provide appropriate administrative, operational, technical and physical security controls to secure the data we collect. We treat personal data confidentially and with the greatest possible care. ITvisors protects its systems – within reason – against the loss and/or any form of unlawful use or processing. It uses appropriate technical and organizational measures, taking into account the state of the art. Your data are properly secured in accordance with the applicable privacy laws and regulations.

Retention and deletion

We will retain your personal data for as long as business interaction takes place and include an archive mechanism which complies with legally allowed retention periods; as needed for the purposes outlined in this Privacy Policy; as necessary to comply with our legal obligations (e.g. to honour opt-outs) and to resolve disputes.

At the end of the retention period, we will archive your personal data in a manner designed to ensure that it cannot be reconstructed or read afterwards.

Changes to this Privacy and Cookie Policy

ITvisors reserves the right to make changes to this Privacy and Cookie Statement. Each substantive change will be immediately published on this page after the approval of the Works Council. We recommend that you consult this Privacy and Cookie Policy regularly, so that you are always aware of the contents of the applicable Privacy and Cookie Policy

Questions & Dispute resolution

If you have questions about what data are collected about you and for what purpose, ITvisors is always willing to provide you with information on this. You have the right of access to the personal data that we process about you and to have them corrected or removed; you also have the right to restrict the processing as well as to object to the processing and the right to data portability. Furthermore, you are entitled to withdraw the permission that you gave. If you have one of the requests mentioned above, you may submit it in writing to info@itvisors.com. If you have any complaints regarding our Privacy Policy, you can submit your complains to our Corporate Data Protection Officer, who will investigate and attempt to resolve complaints and disputes.

Paul Theunissen
Havenweg 24, Vianen | Office 2-5
Postbus 132, 3454 ZK De Meern
NL-Vianen
paul.theunissen@ITvisors.com